Match each document to a question
An inspection report may address a sample or observed quantity. A terminal statement may address storage information. A commercial contract may address rights between parties. None should be read as proving matters outside its stated scope.
Verify the issuer and reference
Identify the issuing organization, document reference, date, recipient and relevant cargo or facility. Contact the issuer using independently obtained details and follow its verification process. A convincing scan or visible stamp is not an independent confirmation.
Check relevance to the offered cargo
A genuine report may relate to another date, product, seller or tank. Compare names, references and time periods across the offer, inspection evidence and operating plan. Resolve inconsistencies rather than accumulate more unrelated documents.
Availability is a separate commercial question
Product can exist but be committed to another buyer, subject to a lien or unavailable for the proposed export route. Determine who has the right to sell and what conditions must be satisfied for release. This inquiry requires the relevant principal and operators.
Control disclosure and reliance
Sensitive terminal and cargo information should be shared only with authorized recipients for a defined purpose. Buyers should understand any verification limitations. Sellers should avoid uncontrolled circulation of documents that could be reused in unrelated offers.
Build a coherent evidence file
Connect each piece of evidence to an explicit question and retain the confirmation source. Review seller authority, terminal and inspection arrangements and the anti-fraud guidance as separate but related workstreams.
