INTERNATIONAL PETROLEUM REPRESENTATION
KAZEXPOOIL TRADE

Authority should be independently confirmable

Verify the mandate. Then verify the transaction.

A mandate letter is the beginning of a verification process. Its appearance, stamp or signature alone does not prove authority, product ownership or an available cargo.

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People and processing equipmentIllustrative industry image

1. Identify the actual principal

Obtain the principal’s legal name and registration jurisdiction. Confirm that the named company exists through an appropriate registry. Determine whether it is the contracting seller, product owner or another commercial participant.

2. Read the scope of authority

Check who is appointed, which products or transactions are covered, the effective and expiry dates, and whether the mandate permits introductions, negotiations or signing. Exclusivity must be express; do not infer it from the word “mandate.”

3. Confirm through a separate channel

Contact the principal through details obtained independently of the representative or letter. Ask the principal to confirm the appointment, current validity and named signatory. A reply from the same unverified email chain does not add independent assurance.

4. Check the specific offer

Even a valid appointment does not prove that a quoted cargo exists or can be exported. Verify the offer reference, product, delivery period and right to sell with the principal. The mandate should cover the activities proposed for that transaction.

5. Keep a verification record

Record the source, date, response and any limits on reliance. Reconfirm authority when it expires or material terms change. See warning signs and the seller mandate guide for practical context.

Start with a clear requirement

Let’s move the conversation forward.

Bring the product, destination and delivery window. Define the next step.

Contact mandate desk